HR & Admin Assistant

Main Accountabilities:

HR

1. Coordinate interview arrangement with candidates, hiring/staffing manager and other interviewers.
2. Support data input and maintenance of job posting, talent pool, etc.;
3. Help to prepare the documents and support the procedures of employee on boarding and resignation;
4. Work as HR representative to deal with Hukou, residence, visa, permits, etc. for the employees;
5. Support payroll operations including attendance check and taxation;
6. Provide administrative support for trainings in terms of registration, scheduling, reimbursement as well as the generation of training handouts, certificates, evaluation forms and training documents filing etc.;
7. Manage physical employee profiles and electronic data in HR system;
8. Help to generate HR report, e.g. org. chart, expenses, turnover, training hours.

Admin.

1. Manage expat issues, invitation letter preparation, work & residence permit application, housing rental, vehicle arrangement etc.;
2. Travel management;
3. Maintenance of Inkube building;
4. Support to coordinate activities, such as annual party etc.;
5. Support to maintain various committees, such as meal committee/ badminton club;
6. Manage administrative related suppliers, including canteens, shuttle bus, hotels, cleaning, indoor green plants, express delivery services etc.;
7. Expense statement check and pay out. Cost control of administration;
8. Management of group mobile number;
9. Perform other administrative tasks as required.

Qualification:

1. Education: Minimum with College Degree
2. Working experience: within 3 years
3. Skills:
– Strong sense of responsibility, results-oriented and attentive to details
– Proficient computer skills with sound knowledge of Excel, Word, PowerPoint etc
– Ability to multi-task, prioritize, and meet timelines on deliverables
– Good communication skills.
– Good team player
– Sense of confidentiality
– Quick learner
– Good English language skill, both oral and written